“I am writing to inform you” is one of the most commonly used phrases in formal English communication. You’ll see it in emails, letters, notices, and official announcements—especially in professional, academic, and business settings. While it’s clear and polite, it’s also overused. When repeated too often, it can sound stiff, robotic, or outdated.
That’s why knowing alternative phrases matters. Different situations call for different tones. Sometimes you need to sound more formal, sometimes more polite, and other times more friendly or concise. Using the right alternative helps you communicate clearly while sounding confident, professional, and human—not like a template.
This guide gives you 27+ natural, modern, and professional alternatives to “I am writing to inform you,” explained in simple English and supported with real examples you can actually use.
When Should You Use These Alternatives?
Use these alternatives when:
- Writing professional or business emails
- Sending official notifications or updates
- Communicating with clients, customers, or stakeholders
- Writing academic or administrative messages
- You want to sound more polished and less repetitive
- Adjusting tone (formal, neutral, or polite) for different audiences
Avoid using these alternatives when:
- A very casual or personal message is more appropriate
- The situation requires empathy rather than information (e.g., apologies, condolences)
27+ Other Ways to Say “I Am Writing to Inform You”
1. “I am writing to let you know”
Meaning / Definition:
A polite and slightly softer way to share information.
Usage:
Common in professional and semi-formal emails.
Tip:
More friendly than “inform you” but still professional.
Examples:
I am writing to let you know about the updated schedule.
I am writing to let you know that your request has been approved.
I am writing to let you know we have received your application.
I am writing to let you know about an important change.
2. “I would like to inform you”
Meaning / Definition:
A formal way to politely deliver information.
Usage:
Best for official letters or formal emails.
Tip:
Use when you want to sound respectful and professional.
Examples:
I would like to inform you of the recent policy update.
I would like to inform you that your account has been activated.
I would like to inform you about the upcoming meeting.
I would like to inform you of our decision.
3. “This email is to inform you”
Meaning / Definition:
A direct statement explaining the purpose of the email.
Usage:
Common in corporate communication.
Tip:
Clear and straightforward, but slightly formal.
Examples:
This email is to inform you of the deadline extension.
This email is to inform you about system maintenance.
This email is to inform you that your order has shipped.
This email is to inform you of a schedule change.
4. “I am pleased to inform you”
Meaning / Definition:
Used when sharing positive or good news.
Usage:
Offers, approvals, achievements, or congratulations.
Tip:
Only use for positive information.
Examples:
I am pleased to inform you that you have been selected.
I am pleased to inform you of your promotion.
I am pleased to inform you that your request was approved.
I am pleased to inform you of our successful partnership.
5. “I regret to inform you”
Meaning / Definition:
A formal way to deliver bad or disappointing news.
Usage:
Rejections, delays, or negative decisions.
Tip:
Keep the rest of the message respectful and clear.
Examples:
I regret to inform you that your application was unsuccessful.
I regret to inform you of the cancellation.
I regret to inform you that we cannot proceed.
I regret to inform you of an unexpected delay.
6. “We would like to inform you”
Meaning / Definition:
A collective and professional version of the phrase.
Usage:
Company or team communications.
Tip:
Use “we” to sound inclusive and official.
Examples:
We would like to inform you of our new services.
We would like to inform you about upcoming changes.
We would like to inform you that your subscription is active.
We would like to inform you of revised terms.
7. “I am contacting you to inform you”
Meaning / Definition:
Emphasizes the reason for reaching out.
Usage:
Formal or neutral professional emails.
Tip:
Good for first-time communication.
Examples:
I am contacting you to inform you of the update.
I am contacting you to inform you about your request.
I am contacting you to inform you of our decision.
I am contacting you to inform you about the next steps.
8. “I am writing to notify you”
Meaning / Definition:
A formal way to announce important information.
Usage:
Legal, administrative, or official notices.
Tip:
More formal than “let you know.”
Examples:
I am writing to notify you of the policy change.
I am writing to notify you about the deadline.
I am writing to notify you that your access has expired.
I am writing to notify you of an upcoming review.
9. “Please be advised that”
Meaning / Definition:
A professional phrase used to draw attention to important details.
Usage:
Formal emails and official announcements.
Tip:
Avoid overuse—it sounds very formal.
Examples:
Please be advised that the office will be closed tomorrow.
Please be advised that changes have been made.
Please be advised that payment is due.
Please be advised that the policy has been updated.
10. “This is to inform you”
Meaning / Definition:
A concise, formal way to introduce information.
Usage:
Short, direct notices.
Tip:
Best for brief messages.
Examples:
This is to inform you of the new schedule.
This is to inform you that your request was received.
This is to inform you about the maintenance window.
This is to inform you of a policy revision.
11. “I would like to notify you”
Meaning / Definition:
A polite and formal notification phrase.
Usage:
Official or administrative contexts.
Tip:
Sounds slightly more formal than “inform.”
Examples:
I would like to notify you of the update.
I would like to notify you about the change.
I would like to notify you that action is required.
I would like to notify you of the deadline.
12. “We are writing to inform you”
Meaning / Definition:
A formal group-based version of the phrase.
Usage:
Company emails and official correspondence.
Tip:
Use when representing an organization.
Examples:
We are writing to inform you of our decision.
We are writing to inform you about the new policy.
We are writing to inform you of service changes.
We are writing to inform you about upcoming events.
13. “I am reaching out to inform you”
Meaning / Definition:
A modern and friendly professional alternative.
Usage:
Emails with a polite but approachable tone.
Tip:
Good balance between formal and conversational.
Examples:
I am reaching out to inform you about the update.
I am reaching out to inform you of next steps.
I am reaching out to inform you of a change.
I am reaching out to inform you about your request.
14. “I wish to inform you”
Meaning / Definition:
A traditional and very formal phrase.
Usage:
Formal letters or legal writing.
Tip:
Best for serious or official messages.
Examples:
I wish to inform you of the outcome.
I wish to inform you that your request was approved.
I wish to inform you about the changes.
I wish to inform you of an important matter.
15. “I am writing to update you”
Meaning / Definition:
Used when sharing new or revised information.
Usage:
Progress updates or status changes.
Tip:
Use when information has changed.
Examples:
I am writing to update you on the project.
I am writing to update you about recent developments.
I am writing to update you on our progress.
I am writing to update you regarding the schedule.
16. “I wanted to let you know”
Meaning / Definition:
A polite and friendly alternative.
Usage:
Less formal professional emails.
Tip:
Sounds warm and conversational.
Examples:
I wanted to let you know about the update.
I wanted to let you know that we received your email.
I wanted to let you know about a change.
I wanted to let you know the good news.
17. “I am informing you that”
Meaning / Definition:
A direct and formal phrasing.
Usage:
Official or serious communication.
Tip:
Sounds authoritative—use carefully.
Examples:
I am informing you that action is required.
I am informing you that the policy has changed.
I am informing you of the decision.
I am informing you that the deadline is final.
18. “We wish to inform you”
Meaning / Definition:
A formal and respectful group statement.
Usage:
Business announcements or public notices.
Tip:
Best for formal written communication.
Examples:
We wish to inform you of the update.
We wish to inform you that services will resume.
We wish to inform you about the changes.
We wish to inform you of our plans.
19. “This message is to inform you”
Meaning / Definition:
A neutral way to introduce information.
Usage:
Emails and internal communication.
Tip:
Clear but slightly impersonal.
Examples:
This message is to inform you of the delay.
This message is to inform you about the update.
This message is to inform you that action is needed.
This message is to inform you of the schedule.
20. “I am writing regarding”
Meaning / Definition:
Introduces a topic rather than direct information.
Usage:
Professional and academic emails.
Tip:
Pair with details for clarity.
Examples:
I am writing regarding your recent request.
I am writing regarding the meeting schedule.
I am writing regarding the policy update.
I am writing regarding your application.
21. “I am writing to advise you”
Meaning / Definition:
A formal phrase suggesting guidance or notice.
Usage:
Professional and legal communication.
Tip:
Often implies recommendation or caution.
Examples:
I am writing to advise you of the changes.
I am writing to advise you about the deadline.
I am writing to advise you that action is required.
I am writing to advise you of next steps.
22. “For your information”
Meaning / Definition:
Introduces information without requiring action.
Usage:
Internal or professional emails.
Tip:
Avoid sounding passive-aggressive.
Examples:
For your information, the meeting has been rescheduled.
For your information, the policy has changed.
For your information, the deadline remains the same.
For your information, the update is attached.
23. “I would like to bring to your attention”
Meaning / Definition:
Highlights important information.
Usage:
Formal and professional settings.
Tip:
Use for key or urgent matters.
Examples:
I would like to bring to your attention a recent issue.
I would like to bring to your attention the update.
I would like to bring to your attention an error.
I would like to bring to your attention an important notice.
24. “I am writing to share”
Meaning / Definition:
A friendly and modern alternative.
Usage:
Updates, news, or information sharing.
Tip:
Works well in collaborative environments.
Examples:
I am writing to share an update.
I am writing to share the latest news.
I am writing to share important information.
I am writing to share our progress.
25. “I am sending this email to inform you”
Meaning / Definition:
A clear statement of purpose.
Usage:
Formal emails and notices.
Tip:
Slightly longer but very clear.
Examples:
I am sending this email to inform you of the update.
I am sending this email to inform you about the changes.
I am sending this email to inform you that action is required.
I am sending this email to inform you of our decision.
26. “I am writing to confirm”
Meaning / Definition:
Used when information has already been discussed.
Usage:
Follow-up or confirmation emails.
Tip:
Use only when confirming existing information.
Examples:
I am writing to confirm our meeting time.
I am writing to confirm receipt of your email.
I am writing to confirm the details.
I am writing to confirm your request.
27. “This letter is to inform you”
Meaning / Definition:
A formal phrase used in written correspondence.
Usage:
Official letters and notices.
Tip:
Best for printed or formal letters.
Examples:
This letter is to inform you of the decision.
This letter is to inform you about the changes.
This letter is to inform you that your request was approved.
This letter is to inform you of the next steps.
Bonus Section: Polite and Formal Variations
- I would like to formally inform you
- Please note that
- Kindly be informed that
- We wish to notify you
- This notice serves to inform you
Final Writing Tips
- Match the phrase to the level of formality required
- Consider your audience (client, colleague, student, authority)
- Avoid repeating the same phrase in multiple emails
- Use softer phrases for friendly communication
- Choose direct phrases for urgent or official matters
- Keep sentences clear and concise
- Always read your message aloud to check tone
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